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Terms and conditions

The Sir Peter O’Sullevan RoR Charitable Trust Community Impact Award and The Jockey Club RoR Horse of the Year Award 2025.

  1. The promoter is Retraining of Racehorses (“RoR”), Office 6, Penfold Building, Westfield Farm, East Garston, Hungerford, Berkshire RG17 7HD
  2. All participants are deemed to have read and agreed to be bound by these Terms and Conditions upon entry.
  3. The Sir Peter O’Sullevan Charitable Trust RoR Community Impact Award recognises inspiring people and organisations that have made a significant impact in people’s lives working with a former racehorse.
  4. Nominees must be UK residents or an organisation that is located within the United Kingdom.
  5. Current or former employees of RoR, their families, or any other person professionally connected with the RoR Awards are not eligible to enter.
  6. The Jockey Club RoR Horse of the Year Award is open to all RoR registered former racehorses.
  7. If a horse is nominated more than once, the RoR team will select the best application to take forward. You can nominate yourself, another person, a former racehorse, or an organisation (as applicable to the award category). You must obtain permission from the person or organisation you are nominating before submitting the nomination and make them aware of these terms and conditions. Each voter must use a unique email address to cast their vote. Any duplicate votes submitted from the same email address will be removed during the export process.
  8. All nominations must be submitted via the entry form on the RoR website. The opening date for nominations is 11 October 2024. All nominations must be received by 5pm on 8 November 2024. This date is final. Nominations received after this date will not be considered.
  9. Nominations must contain only true, accurate and complete information. By submitting any photographs or videos you confirm that you own or have the relevant rights to share such photographs and videos with RoR. You agree that RoR shall have a licence to use such photographs and videos in connection with the Awards.
  10. If you, or the person you are nominating, are under 18 years old, you must seek the permission of a parent or legal guardian before submitting a nomination and provide their name and contact details. RoR reserves the right to contact a nominee’s parent or legal guardian in conjunction with these Awards.
  11. Submitting a nomination is free of charge, but you should be aware that you may be subject to local call charges depending on your own individual arrangements for Internet access.
  12. RoR cannot accept responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft, destruction, alteration of or unauthorised access to nominations, or nominations lost, damaged, or delayed as a result of server functions, technical issues, virus, bugs, or other causes outside RoR’s control. Incomplete nominations will be deemed void.
  13. Twelve shortlisted nominees will be decided by a panel comprised of RoR and BHA employees for each of the Sir Peter O’Sullevan RoR Charitable Trust Community Impact Award and The Jockey Club RoR Horse of the Year Award. A panel of judges comprised of representatives from the RoR trustee board, The Jockey Club, the Sir Peter O’Sullevan Charitable Trust and a racing representative will decide the three finalists in each category. The decision of the judging panel will be final, and no correspondence will be entered into.
  14. Shortlisted nominees and finalists agree to be contacted and take part in interviews, and pre- and post-event publicity as required, including photographic sessions or video shoots for the promotion of the RoR Awards. Publication of any kind does not mean the nominee has won.
  15. RoR will make all reasonable efforts to contact the shortlisted nominees and finalists. If the shortlisted nominees and finalists cannot be contacted within a reasonable time, RoR reserves the right to notify the judging panel who may choose a replacement nominee or finalist.
  16. The three finalists in each category will be notified in writing by email by 22 November 2024. The winners of each category will be announced at the RoR Awards ceremony to be held at Cheltenham Racecourse on Festival Trials Day on 25 January 2025. Finalists will be invited to attend the RoR Awards ceremony but will be responsible for any travel costs or other expenses incurred in attending.
  17. The finalists for each category will each receive a recognition award. The winners of each category will be presented with a perpetual trophy.
  18. Prizes are non-transferable, cannot be exchanged or assigned to another person or exchanged for cash. RoR cannot accept liability for any prizes lost or damaged in the post or otherwise not validly received by the winners. RoR reserves the right to offer prize alternatives of equal value due to circumstances beyond its control.
  19. Any personal data, including names, addresses and/or email addresses will be used by RoR in accordance with its privacy policy and treated with appropriate care and security.
  20. RoR must either publish or make available information that indicates that a valid award took place. To comply with this obligation RoR will publish the name and photograph of the winners on its website. Notwithstanding the above, RoR reserves the right to publish names and photographs of winners and finalists in any format for promotional or marketing purposes.
  21. If you object to any or all of your details being published or made available, please contact RoR at office@ror.org.uk. In such circumstances, RoR must still provide the information and details of the winning entry to the Advertising Standards Authority on request.
  22. RoR reserve the right to withdraw the RoR Awards at any time, change dates, or withdraw entries if they are deemed contrary to the spirit or intention of the RoR Awards. RoR may also, at its discretion, remove a nominee from the judging process, if, at any time a nominee or any person connected with a nomination, is in breach of these terms and conditions, and/or their behaviours are such that the reputation of RoR or the Awards would be adversely impacted. In the event of such circumstances, RoR may, with the judge’s approval, select an alternative eligible nominee.
  23. All nominees and their connected persons must adhere to RoR’s social media policy.
  24. These terms and conditions are governed by English law and any disputes will be subject to the exclusive jurisdiction of the courts of England.
  25. Insofar as it is permitted by law, RoR will not, in any circumstances, be responsible or accept any liability for any loss, damage, personal injury or death occurring as a result of entering the RoR Awards or taking up a prize except where it is caused by the negligence of RoR or its employees. Your statutory rights are not affected.

Privacy policy

www.ror.org.uk/privacy-policy